It is not only in care facilities and hospitals that duty rosters need to be created, but in all companies and businesses where shift work is required. Whether day or night work, early or late shifts – with Teamhero, shift planning is done online, efficiently and reliably.
Some of you may still remember time clocks for time recording, laboriously calculated time bonuses and manually created shift plans for the individual night, early and late shifts.
Today, however, personnel planning is fortunately different and is easier and faster as well as more accurate and safer. With Teamhero, all it takes is a click of the mouse to add employees to a Sunday shift, pre-register a replacement, select only employees with certain qualifications and experience for a specific department, set maximum working hours and much more.
Duty scheduling, personnel planning, absence management and payroll accounting have never been easier!
Teamhero can be used wherever shift changes and shifts need to be planned, organized and evaluated for payroll, whether for nursing staff, hospital ward managers, firefighters and police officers or employees in industry and trade.
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The Working Hours Act regulates the maximum working hours and break times as well as rest periods between two shifts. With Teamhero, working times are reliably recorded and assigned to the corresponding time accounts. This allows you to quickly analyze whether all target hours have been worked or whether overtime has been produced.
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Staffing shifts, recording working hours, managing employees – Teamhero is a software for all aspects of duty scheduling and personnel management. The tool combines numerous functions in one place and can be used from anywhere and at any time.
You decide individually who has access to the duty roster and can make changes to the shift plan. As vacation days and other absences can be assigned to the individual time accounts in the personnel database, night shifts and early and late shifts can be staffed with the available personnel.
The app also keeps an eye on overtime and issues a warning if an employee has exceeded the maximum working hours. When payroll is due at the end of the month, the recorded hours, taking into account all absences, rest breaks and time bonuses, form the basis.
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Questions? Get in touch now!Would you like to make the planning processes in your company more efficient and instead of time-consuming shift and personnel planning, would you prefer to drive forward other projects and ideas and increase the satisfaction of your employees? Then switch to online shift planning with Teamhero and benefit from the many advantages and functions that this app offers. Your HR department will be delighted with the enormous time savings and ease of use.
Your emergency personnel will appreciate the early and binding shift planning for the next week or even the entire coming month. And those responsible in your company can evaluate duty rosters and target hours worked more precisely in order to identify staff shortages and react to them at an early stage. The best way to get to know the online duty rostering tool is to try it out yourself – with no obligation during a free trial period!
Duty planning is a flexible term. In some companies, it starts as early as the recruiting stage, while in others it only begins with the staffing of day and night shifts. For us, the duty roster is a tool that is used for personnel deployment planning. It is divided into times, tasks and departments – i.e. individual shifts and work areas – to which available staff are assigned.
The aim is to cover personnel requirements at an early stage; not just any old way, but in such a way that it fits in with qualifications and the Working Hours Act. However, the tasks and areas that are part of shift planning do not end there. A shift plan often also forms the basis for time recording and payroll accounting as well as for the recruitment of new employees.
Only if you know how many employees you need for individual tasks and shifts can you operate an efficient personnel management system. It is important to ensure that you do not have too many or too few employees so that your staff can work their maximum target hours and do not exceed the maximum working hours stipulated by the Working Hours Act. A duty roster helps to optimize the number of employees.
Based on the regular shifts and night shifts, it becomes clear how high the staffing requirements actually are and how many substitutes need to be scheduled so that staff shortages do not arise in the first place. As both vacation planning and absence management are integrated online with Teamhero during duty scheduling, absences and remaining vacation days can be taken into account directly.
The HR department can laboriously find out exactly which staff can do what, when and for how long before each duty roster is created. Alternatively, they can simply pull the required data from a digital personnel database and see at a glance whether there are enough workers and substitutes with the necessary qualifications and experience available. Once the personnel database has been created, requests for working hours, comments on work availability or individually defined duty agreements can simply be assigned to the respective employees.
On this basis, shift or even annual duty rosters can be created well in advance in no time at all. Employees know in good time what their week or month at work will look like, and employers are not suddenly confronted with an unmanned shift. All sides benefit equally from the planning security.
Are you wondering which companies the Teamhero personnel planning software is suitable for? Thanks to its wide range of tailor-made functions and features, it is aimed at a broad target group. The tool supports almost all companies and industries that work according to a duty roster or shift work. Regardless of whether there are only day or night shifts. Within the individual shifts, a distinction can also be made between tasks and qualifications, so that very precise duty planning is possible according to self-created criteria. The following sectors, for example, benefit from these advantages:
From security measures at major events to securing buildings and security checks at the airport: in order to ensure “Safety first!” for people and goods, emergency personnel with the appropriate qualifications are sometimes on duty around the clock. A well-prepared duty roster regulates who is on duty and when.
Nursing staff don’t just work hard during the day. Sunday shifts and night shifts are part of everyday life. The nursing service management therefore has a lot to do when creating the duty roster. Teamhero makes it easier to plan staff schedules: it can be used to manage the planned hours and absences of available nursing staff almost automatically.
There is always someone on duty in a hospital: whether it’s the ward manager, night nurse or doctor on call, everyone can see from the shift plan who is currently on duty and who is responsible for which department. Thanks to Teamhero, creating a duty roster takes very little time and the hospital is prepared for any emergency.
Companies that offer driving services must have a high degree of reliability and flexibility. It is therefore practical if these characteristics also apply to duty planning and there are always enough drivers available for both spontaneous requests and regular trips. A staff planning app like Teamhero is a great help here!
Many years of experience are the hallmark of the organization of major events. So does the use of personnel planning software: it makes it child’s play to coordinate the many different service and other personnel involved in organizing a trade fair or congress and deploy them according to their qualifications.
There are many arguments in favor of shift planning with our shift planning software: Teamhero can be adapted exactly to your needs, operation is self-explanatory and access is possible at any time and from any location. You decide for yourself who can make additions to the personnel database or changes to the shift schedules.
If you make full use of the app’s possibilities and also integrate vacation and absence management, time recording, billing and recruiting into your work with Teamhero, you will have a holistic solution at your disposal.
Using the tool will noticeably speed up and simplify the planning processes in your company. And you as an employer will benefit just as much as your employees from clear duty rosters that take individual requests for tasks and working hours into account.
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