Processes are being automated and optimized in all areas of a company – so why not in workforce scheduling too? The advantages are obvious:
With the help of our staff planner app, you can save a lot of time and energy when planning shifts and duty rosters. What’s more, all authorized persons have access to the tool, no matter where they are.
Short-term absences, such as an employee who is ill or unable to work for private reasons, can be entered in no time at all and the shift plan is automatically updated at that precise moment.
In this way, HR managers always have an eye on capacity utilization when planning requirements and can react to bottlenecks at an early stage.
What are the goals of personnel planning?
The larger a company, the more employees it employs and the more complex the shift planning, the more complicated personnel planning becomes. It has the task of ensuring a sufficiently large workforce and optimal employee utilization while keeping an eye on the satisfaction of both managers and employees.
The whole thing is an ongoing planning process, as work areas are added or removed, shifts and targets are redefined and staff are recruited or laid off.
The tasks involved in employee management are very varied and require a great deal of concentration and care to ensure that there are neither too few nor too many employees on the roster and that all positions are filled according to qualifications. With the help of a personnel planning app, many of these tasks and considerations can be managed more efficiently.
Your personnel planners will benefit above all from the easy-to-use interface and many other advantages that will make your planning process more efficient. This makes the app more than just a simple tool – it’s a digital assistant that provides you with active support.
What areas does personnel planning cover?
As part of human resource management, personnel planning – as the name suggests – deals with all issues relating to the economically sensible employment and utilization of a company’s employees. It takes measures if employees need further training or additional specialists need to be recruited, and also keeps an eye on all personnel costs.
Personnel planning is divided into the following work areas:
Inventory planning
Workforce planning deals with the current situation in the company. It forms the basis of all personnel planning, because first of all you need to know how many employees there currently are, how old they are and what working time model or employment relationship they have.
Requirements planning
Personnel requirements planning involves working out what the target situation should look like. This requires foresight, as questions need to be answered that affect future capacity utilization and planning. For example, how many employees with which qualifications are needed to fill all shifts on the roster for the next month?
Procurement
One of the big issues of our time. Synonyms for recruitment are recruitment or personnel acquisition. If demand planning shows that there are not enough employees available, new ones must be found. This includes advertising job vacancies, conducting job interviews, training new colleagues and much more.
Release
An unpleasant topic: for economic reasons, hardly any company can afford to employ too many people. If there is not enough work for everyone, the worst-case scenario is that some employees may be made redundant. Alternatively, personnel planning can consider short-time working, early retirement or a change of position.
Operational planning
In personnel scheduling, the available workforce is allocated to different work areas and shifts according to their skills and desired working hours, with the aim of filling the entire roster. This also includes keeping an eye on overtime, vacation planning and health and safety laws.
Development
A company that invests in its employees can only benefit. HR Development takes care of the training and development of new and existing colleagues, internal and external training courses, team-building measures and many other offers that enable employees to develop professionally and personally.
Costs
Indirect and direct personnel costs are yet another specialist area in their own right. In this area of work, everything revolves around numbers: Payroll, salaries, social security, vacation pay, expenses, travel costs, sick pay and so on … In addition, there are expenses for office equipment, work materials, rent, ancillary costs and other indirect personnel costs.
Is a personnel planning app suitable for all industries?
Not only does every company have its own structures, but also every individual industry. For example, a hospital places different demands on a personnel planning tool than a catering establishment. Sometimes staffing requirements are a recurring factor, sometimes they have to be calculated individually and anew each month.
However, the functions of personnel planning software are suitable for simplifying rostering and shift planning in almost any industry. Here are two examples of industry-specific requirements:
Personnel planning in stadiums
Large events are very personnel-intensive and a wide variety of work areas need to be covered. From security to event technicians and service staff, everything has to be perfectly coordinated so that ongoing operations are not disrupted and the safety of guests is guaranteed. Several deployment plans can be created and managed in parallel in a corresponding app.
Personnel planning in hospitals
In hospitals, gaps in duty rosters can have fatal consequences. In a place where life and death are at stake, it must always be guaranteed that sufficient staff are available and on call in the event of last-minute changes and absences. A simple spreadsheet is not enough for personnel planning. With the help of a digital program, bottlenecks and under-utilization can be identified at an early stage.
Shift planning in the catering industry
Catering businesses need to be flexible and still ensure that all shifts are covered. To ensure that all staff can work in a coordinated manner, a sophisticated app for staff planners such as Teamhero is a real boon: At a glance, the utilization of service staff can be managed and shifts can be profitably distributed. This guarantees smooth operations and satisfied customers – and saves nerves. A clear win-win situation!
Conclusion: Employee management with the Teamhero personnel planning app
The Teamhero personnel planning software was developed by experts who have dealt intensively with the needs and requirements of personnel and team leaders and have themselves faced the problems of scheduling large numbers of personnel.
Teamhero was developed hand in hand with the company’s own customers. The result is a tool that facilitates personnel planning in almost all industries where employees need to be coordinated and rosters created.
Not only can valuable time be saved, but the efficiency and reliability of shift planning can also be increased with the help of the personnel planning app. After all, a company can only work efficiently if its staffing requirements match its workload.
Teamhero is therefore more than just a tool for scheduling shifts and creating an employee database. Thanks to its numerous practical functions, the personnel planner app increases both productivity and efficiency in everyday working life.
Book your free introductory appointment now and see the benefits of our software for yourself.
