From ticket control to security services and catering – many trades and professions are involved in staging a soccer match or other sporting event in a stadium or similar sports venue.
And just like the individual teams, the employees also have to work together in “well-coordinated teams”.
However, stadiums are no longer just reserved for hosting tournaments and championship matches. Increasingly, they are also being used as event locations for concerts, musicals, TV shows, trade fairs and congresses. And whether it’s a mega concert, Eurovision Song Contest or magic show – both the stars and the audience have to be coordinated, looked after and catered for.
This only works if all the staff know what they have to do and when.
If you use the Teamhero software for personnel planning in stadiums and sports facilities, you set the stage for smooth communication, clear and up-to-date duty rosters, clean applicant management and reliable time recording.
With Teamhero, you can create up to four schedules available in parallel. This gives each team or work area its own shift or duty roster and makes it easier for you as a coordinator or organizer to maintain an overview. As everything is done in real time, you always know how high the workload is and whether additional staff are needed.
MoreFrom Berlin to Cologne to Munich: The home venues of numerous Bundesliga clubs host other events in addition to soccer matches.
The largest soccer stadium in Germany is the Signal Iduna Park in Dortmund. It is ranked 32nd in the world. It holds just over 81,000 spectators and is primarily the venue of the Borussia Dortmund soccer club. It was and is also used sporadically for other events.
Other important German stadiums that are not only used for soccer include the Olympic Stadium in Berlin, the Veltins Arena in Gelsenkirchen, the Mercedes-Benz Arena in Stuttgart, the Volksparkstadion in Hamburg, the Olympic Stadium in Munich, the Merkur Spiel-Arena in Düsseldorf, Deutsche Bank Park in Frankfurt am Main, the Rheinenergiestadion in Cologne and many more.
Any facility used for sporting activities and sporting competitions is a sports facility in the broadest sense.
There is a sports ground in almost every small village, but not every sports facility with stands is automatically a stadium. Stadiums are just one type of sports facility or sports ground, i.e. a facility in which sport is practiced.
In addition to soccer stadiums, the collective term also includes swimming pools, gymnasiums, ice rinks and sports grounds. One of the oldest examples is the Colosseum in Rome, where gladiators used to fight each other in front of an audience.
The range is wide: concerts, festivals, shows, congresses and many other events take place in Germany’s large and small stadiums.
Soccer stadiums are usually the home ground of a soccer club. However, matches only take place during the season and then almost exclusively at weekends. To make the construction and maintenance of a building of this size more profitable, the stadium name is sold to a sponsor (e.g. Volkswagen Arena or Commerzbank Arena) and the arena is rented out for other events. Mega stars such as the Rolling Stones and Madonna, as well as bands such as Die Ärzte and Die Toten Hosen, fill even the largest stadiums with ease.
Live shows such as the Eurovision Song Contest, opulent opera productions and legendary boxing events also require a lot of space in order to cope with the rush of visitors. Every year, new event formats and festivals spring up like mushrooms and provide entertainment in a stadium on a grand scale.
Customers such as SPORTFIVE Activation are already using Teamhero.
Arrange to meet directlyOrganizing an event in a stadium is very personnel-intensive.
You have probably been to an event in a stadium yourself and have noticed how many different people are involved in looking after the guests. At the entrance, staff are on hand to check tickets, while employees at the checkroom collect jackets, coats and rucksacks. The next step is to allocate seats, serve drinks and sell snacks and food.
Even before the first visitors enter the stadium, stage builders are working on platforms, spotlights and fog machines and event technicians are tinkering with the sound, lighting and video technology. And not to forget: Security staff are on hand everywhere to ensure the safety of everyone involved. So there’s a lot to do – and a lot to coordinate.
The larger the event, the more staff are required.
Guest numbers in the five-digit range are part of day-to-day business at event locations such as stadiums and sports venues. A correspondingly large number of service and security staff are required to ensure that everything runs smoothly not only at a soccer match, but also at a concert or live show. On the one hand, sufficient staff must be available, and on the other, working hours and areas of operation must be well coordinated. Sickness-related absences need to be replaced at short notice.
Sufficient employees with the necessary qualifications should also be available to cover unforeseen additional requirements. Because in the worst-case scenario, there is no time to recruit on a large scale or to laboriously match skills. A lack of manpower can permanently disrupt the planned course of a major event in the stadium and even lead to a situation where neither the provision of food nor the safety of guests can be guaranteed. Clear, reliable and flexible personnel deployment planning is therefore essential.
Make your work easier with digital workforce scheduling.
Good and reliable staff is not always easy to find. Once you have built up a functioning team, you should hold on to it and ensure proper working conditions. Chaotic duty rosters, unrecorded overtime and late payment of bonuses are not among the benefits that will help you retain good staff in the long term.
If you work with customized software like Teamhero, you always have everything in view. Many processes run automatically so that shift planning, working time recording, recruitment and document storage always run smoothly, even at major events in stadiums. All data is stored in a central location and is always up to date. This simplifies staff coordination many times over.
The Teamhero software offers organizers of sports and music events in stadiums and other sports venues a wide range of benefits:
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