Today’s working world demands time-saving and powerful solutions for organizing a company’s workforce. With Teamhero, the smart personnel planning software, employees, rosters, time accounts etc. can be managed intuitively, clearly and in one central location.
The more employees and the higher the order situation, the more planning effort is required for shift planning: on the one hand, flexibility is desired, but on the other hand, employees must be assigned to specific shifts so that the company’s operations do not come to a standstill. Personnel planning software such as Teamhero is a reliable solution for taking the entire workforce into account when planning shifts, not only according to their qualifications, but also according to their availability and absences.
With the program, employee management and resource planning take place online and in one central location, so that those responsible and involved have access to the current monthly or even annual planning at all times across all end devices. Idle times and overcapacity can be identified at an early stage and staff shortages avoided. This is what workforce planning will look like in 2022!
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You can use Teamhero to record all employees and temporary staff who work or have worked for your company. Based on their skills and qualifications, you can assign your employees to individual tasks in the company.
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Say goodbye to spreadsheet programs and take care of shift planning with Teamhero from now on. Whether annual or monthly planning, thanks to the smart software, all employees know when and where they are assigned to which task.
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Shift planning with pen and paper was replaced by programs such as spreadsheets. But these days are also a thing of the past: modern companies and businesses rely on digital solutions to manage the working hours, absences and availability of their employees and freelancers.
The advantages of personnel planning software such as Teamhero are obvious: anyone can create and access the duty roster from anywhere. In the event of changes, for example due to sickness absence or a new order situation, those responsible can react more quickly as they know immediately who is available and has the necessary qualifications.
The shift schedules are also always up-to-date and form the basis for time recording and payroll accounting.
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We will show you how you can significantly optimize your work processes with Teamhero so that you can concentrate on your core tasks.
Questions? Get in touch now!While there are companies in which everyone has fixed working hours and is responsible for completing their own tasks, many companies and industries work according to a roster. In these cases, it is necessary to develop a shift system for all time periods and tasks in which the employees are entered. This is the only way to ensure that all permanent employees, temporary staff and freelancers know when they have to be at their workplace and for which task they are assigned.
Flexibility is only possible to a certain extent, as all shifts must be filled at the end of the day to avoid staff shortages. The larger a company’s workforce, the more extensive and time-consuming employee management becomes. However, the effort involved can be significantly minimized with the help of shift planning software.
Employees have different qualifications, skills, availability and working time models. These criteria are used in staff scheduling when assigning individual employees to a shift or task. Ideally, the duty roster is sufficiently staffed, taking into account the individual wishes and needs of each employee.
In short: the available workforce is distributed to the various workstations. Successful workforce scheduling is also based on organized and complete employee management. To ensure that the key personnel figures and headcount are always up to date, new hires and departures must be recorded in the same way as availabilities and absences.
As everyone knows, unexpected processes and developments do not stop even the best planning. The order situation cannot always be calculated down to the last detail. Nor is it possible to predict sickness absences. Flexibility is therefore an important aspect of workforce planning in companies and there should always be enough staff available to compensate for staff shortages.
However, overcapacity and idle times of permanent employees are not economical. Finding a healthy balance depends on the experience of the workforce planner and a good network. Some companies create a pool of freelancers and temporary staff for this purpose, for example, which they can draw on in the event of an unexpectedly high workload or staff shortage.
Anyone who becomes familiar with the creation of duty rosters and shift planning has the task of balancing staffing levels and personnel requirements in such a way that neither idle times nor overcapacity arise. At the same time, the individual needs and wishes of the employees must not be disregarded so that they are satisfied and the working atmosphere remains pleasant.
In order to correctly assess the demand situation, the order situation and employee requirements, a great deal of experience is required. Staff planning software supports this responsible task and represents the interface for successful cooperation between shift planning and employee management.
As is the case with most planning, workforce scheduling also serves to optimize processes. A lot of time can be saved as employees are assigned automatically based on the skills and availability that are stored and always up-to-date. Less effort ultimately leads to lower costs and a company’s turnover increases.
Furthermore, the use of software reduces errors in shift planning, provided that all employees have been recorded correctly and the key personnel figures are up-to-date. All in all, efficient workforce scheduling increases productivity, turnover, commitment and employee satisfaction and reduces the risk of staff shortages, absenteeism, sickness absence and the error rate in shift and duty planning.
Working time models and the distribution of tasks can vary greatly from company to company and from sector to sector. There is therefore no one-size-fits-all solution for workforce scheduling – unless software such as Teamhero is used: it has a wide range of functions and is suitable for workforce and project planning in almost all sectors of the economy, regardless of how many employees and which shift system the company has.
Teamhero can be operated intuitively and from anywhere on a smartphone, tablet or, of course, PC. This benefits shift planners from security services as well as duty planners in the healthcare sector, for example in vaccination centers, but also personnel service providers, promotion and event agencies.
If you want to be successful in the modern working world, you need more than just a good business idea. Employees are one of a company’s most valuable resources, if not its most important asset. Their working time is correspondingly valuable. It needs to be used and managed well so that all work processes run smoothly and employees are satisfied.
Teamhero is a personnel planning software that takes both employee management and resource planning to a new level: It simplifies planning processes and the planning effort, calculates the demand situation, ensures greater efficiency and transparency, reduces errors in data exchange and much more.
Anyone who still uses a spreadsheet for workforce planning and swaps it for the digital Teamhero application will never want to do without the practical duty roster software again. This is because it enables the time-saving, cost-optimized, employee- and service-oriented creation of duty rosters as well as central employee management.
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