Vacation handover

The purpose of a vacation handover is to ensure that you don’t have to worry about your work during your well-deserved vacation.

It is created before the vacation and shows in detail and above all in an easily understandable way what you have been working on and the status of the individual tasks. You can also assign tasks to other responsible deputy colleagues.

The vacation handover: what you should look out for

Important information for the vacation replacement is:

Provide access for tools
Keep documents in a central location
Create a list of important contacts

On the last working day before going on vacation, it is usually customary to write a handover email. The following questions are answered in this email:

Which tasks have been completed?
What tasks are still pending?
Who is responsible for what?
What deadlines must be met?
Where are the documents stored?
Who is the contact person?

The out-of-office note

It is also a good idea to set an out-of-office note for the period of the vacation and to forward the phone if necessary.

The following information must be included in the out-of-office e-mail:

The absence period
The mail will not be forwarded, but will be processed as soon as possible after your return
The name of a representative who can be contacted in urgent cases