Mobile via cell phone, mobile via tablet, in the office on the PC. You define whether you as the project manager, your employee or a dedicated team leader can record the times. After the assignment, the times are sent to you for checking.
Working time recording provides both the employer and the employee with an overview of the time worked.
The Working Hours Act stipulates the maximum amount of work that may be performed and the break and rest periods that must be observed. Recording working hours and breaks helps employers to comply with the provisions of the Working Hours Act and fulfill their duty of care.
It is usually the personnel department or HR that initiates the implementation process of a time recording system such as Teamhero and supports its implementation. The consent of the works council is required for the introduction of a time recording system, if one exists in the company.
Even before implementation, it is advisable to inform employees about the planned measure and to address all points and questions transparently. Professional time recording offers numerous advantages for both sides, i.e. employers and employees. Various factors play a role in the choice of a suitable system for recording working time, such as the size of the company, the parameters to be recorded, the diversity of the workstations and the desired login and logout process.
Precise recording of the working time of all employees by accurately recording the start, duration and end of working time as well as break times.
The employer fulfills its obligation to monitor compliance with break times.
Depending on the industry, there is already an obligation to record working time, which can be met with a working time recording system.
With digital systems for recording working time, the employer always has a good overview of the hours worked and can therefore identify overloaded and underutilized areas of the company in good time and provide relief by redistributing them.
A time recording system can ensure greater harmony within the team. The working hours of all employees are recorded identically, so they feel equal and treated more fairly.
The time worked is recorded precisely. There is less potential for conflict and an independent system provides information about the distribution of work within the company.
Overtime is documented. How and to what extent compensation is created for this must be regulated in the employment contract. But in any case, the overtime worked is first recorded in the system.
In some cases, the recording of working hours is also accompanied by more flexibility in the organization of working hours. Where previously there were fixed working hours, there are now core working hours and a more flexible distribution of hours is possible around them.
With digital systems that are always visible to employees, they always have a good overview of their hours.
All employees are treated equally with time recording. The employer can see how long each employee has worked, which nips some conflicts in the bud.
With live mode, you can see which employees should appear and can check them in directly at the start of the project and check them out at the end of the project.
Arrange a meeting directlyWith Teamhero, you have an overview of every step at all times. Our personnel planning software makes your daily personnel planning and therefore your entire project management easier. The duty roster is created in just a few seconds. Time recording enables you to precisely evaluate all working times. You manage everything online.
The recording of working time is not yet tied to a fixed form, which is why various forms of time recording are practiced and possible.
Digital, e.g. with Teamhero:
Digital time recording via PC, smartphone, tablet and apps. Employees log in and out of work at the click of a mouse on their computer or via an app on their smartphone. Such an electronic system can also be used for mobile working, working from home and teleworking.
Terminal:
Login and logout via a stationary terminal (usually in the entrance area of the company). This system is independent of the employees’ computers, but can often be linked to them via a desktop application if this is desired by the employees. Registration at the terminal is often done by card, chip, smartphone or fingerprint. Strictly speaking, it is an attendance registration, as the start of work only takes place after registration and the end of work before checkout. If employees have to walk long distances or put on work clothes before starting work, it is quite possible that the employer “gives away” a few minutes each day.
Old school:
Time recording with timesheets or Excel spreadsheets is of course also possible. No separate system is required for this and it is therefore a cost-effective option, although it also harbors some sources of error. Hand timesheets generate a lot of paperwork that may have to be transferred to a digital system.
This means twice the time is spent and there is a risk of human error when entering data. Maintaining Excel spreadsheets also has disadvantages, such as possible errors and transposed figures when entering working times, a lack of control options and easy manipulation for both sides.
The classic time clock or punch clock can also still be used for time recording, but systems for digital data processing and data management are on the rise.
With the help of a suitable time recording system, the employer can record all employees working for the company. This includes permanent employees as well as project workers, mini-jobbers, freelancers and employees from temporary employment agencies.
Working time recording with Teamhero provides a good overview of
working times. Overtime and minus hours are recorded, as are breaks taken. Teamhero enables an exact evaluation of all working times. The system can also be adapted to your company’s needs and is easy to use.
Do you have any questions? Then simply get in touch with us!
The digital recording of working time is possible using the cell phones of the employees on site, the tablet of the team leader on site or the laptop of the project manager on site and afterwards.
Using the online time clock – CheckIn and CheckOut function – your employees record their working times, including breaks, to the minute and in real time – with a signature if required.
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