{"id":64163,"date":"28. October 2022  <span class=\"sep\"><\/span> Working world","date_gmt":"2022-10-28T10:52:20","guid":{"rendered":"https:\/\/www.teamhero.de\/create-a-work-plan-this-is-how-it-works\/"},"modified":"2025-08-25T14:03:36","modified_gmt":"2025-08-25T12:03:36","slug":"create-a-work-plan-this-is-how-it-works","status":"publish","type":"post","link":"https:\/\/www.teamhero.de\/en\/create-a-work-plan-this-is-how-it-works\/","title":{"rendered":"Create a work plan: This is how it works!"},"content":{"rendered":"<p>Across all industries, work schedules are an important tool for maintaining an overview of both economic and technical processes in the company. Particularly in companies with a high number of employees, they support HR staff and project managers with long-term and short-term deployment and process planning. <\/p>\n<p>Would you like to know how work plans are created? In this article, we&#8217;ll show you what&#8217;s important. <\/p>\n<h2>What is a work plan?<\/h2>\n<p>A work plan is an overview that provides all the information required for the manufacture of a product or the provision of a service. This includes <\/p>\n<ul>\n<li>the duration of the project,<\/li>\n<li>the place of work,<\/li>\n<li>the working hours,<\/li>\n<li>those responsible and<\/li>\n<li>the individual work steps.<\/li>\n<\/ul>\n<h2>What is the purpose of a work plan?<\/h2>\n<p>Structured and successful project processes are only possible with the help of a work plan. In the long term, it helps the company to achieve its corporate goals. <\/p>\n<h3>The most important advantages of a work plan at a glance<\/h3>\n<ul>\n<li>The better a work plan is drawn up, the easier the project process will be in the end.<\/li>\n<li>A work plan rationalizes processes and saves you costs as an entrepreneur.<\/li>\n<li>It supports HR in long-term and short-term personnel planning, as it shows how many employees with which expertise are required.<\/li>\n<li>A work plan gives project managers an overview at all times of which employee is where and at what time with which tasks. The team leader can intervene at short notice to optimize &#8211; if necessary &#8211; and thus avoid absences. <\/li>\n<li>A precise work plan helps your employees to know exactly what they have to do and what you expect of them. This increases the satisfaction of your workforce and strengthens the team. <\/li>\n<li>Work schedules can improve customer service performance. Thanks to a precise work schedule, a suitable employee is available around the clock if required. <\/li>\n<\/ul>\n<h3>Difference between a routing and a production plan<\/h3>\n<p>Many people know the word work plan from manufacturing, such as in mechanical engineering. However, this often refers to a production plan. It is a sub-form of the work plan.  <\/p>\n<p>The difference is that a production plan reflects the central work process within the creation of a product and is created centrally and over the long term by the company. A work plan, on the other hand, is created by the project managers and is usually tailored to the needs of individual projects. <\/p>\n<h2>What types of work plans are there?<\/h2>\n<p>Depending on the industry, there are a whole range of different types and styles of work schedules. From a planning perspective, there are three classifications: <\/p>\n<h3>New planning<\/h3>\n<p>As the name suggests, this is a fresh initial planning of a work assignment. The project or work process is completely new and has not been carried out in a similar form before. New plans must be created as early as possible, as the data and feedback from many different departments and managers is often incorporated.  <\/p>\n<h3>Similarity planning<\/h3>\n<p>Similarity planning is when a work process or project planning has already been carried out in a similar form. In this case, the previous plan can serve as a template for the new work plan. Example: Trade fair A took place in September of last year. Trade fair B in February of the following year has similar exhibitors, the same context and a comparable scale.   <\/p>\n<h3>Recurrence planning<\/h3>\n<p>A client was completely satisfied with how the last project went and is booking your team again for the same event? Congratulations! In this case, you can rely on repeat planning by pulling out the archived work plan and adapting it to the current circumstances.  <\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-35284\" src=\"https:\/\/www.teamhero.de\/wp-content\/uploads\/2022\/10\/arbeitsplatz-erstellen-am-laptop.jpeg\" alt=\"\" width=\"1024\" height=\"500\" srcset=\"https:\/\/www.teamhero.de\/wp-content\/uploads\/2022\/10\/arbeitsplatz-erstellen-am-laptop.jpeg 1024w, https:\/\/www.teamhero.de\/wp-content\/uploads\/2022\/10\/arbeitsplatz-erstellen-am-laptop-300x146.jpeg 300w, https:\/\/www.teamhero.de\/wp-content\/uploads\/2022\/10\/arbeitsplatz-erstellen-am-laptop-768x375.jpeg 768w, https:\/\/www.teamhero.de\/wp-content\/uploads\/2022\/10\/arbeitsplatz-erstellen-am-laptop-600x293.jpeg 600w, https:\/\/www.teamhero.de\/wp-content\/uploads\/2022\/10\/arbeitsplatz-erstellen-am-laptop-524x256.jpeg 524w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<h2>How should a work plan be structured? 7 tips for creating one <\/h2>\n<p>Drawing up a work plan sounds simple in theory. But what does it look like in practice? Here are some tips that can be useful when creating a work plan:  <\/p>\n<h3>1. define your goal<\/h3>\n<p>Think about the purpose of the work plan. What do you primarily want to achieve with it? If you get stuck in between, this first step will help you to find the &#8220;common thread&#8221; again.  <\/p>\n<h3>2. note down background information on the project<\/h3>\n<p>Knowing the most important information about an event, for example, helps both the project manager and their employees to better understand the individual work steps. You always have the most important facts to hand for internal and external questions. You can also describe problems from the last project and list alternatives to avoid repeating them.  <\/p>\n<h3>3. set milestones<\/h3>\n<p>Milestones make sense for long-term work plans. This allows you to check from time to time whether everyone is on the right track to achieve the goals you have set. If this is not the case, you should consider which optimizations need to be made in order to get back on track.  <\/p>\n<h3>4. be SMART<\/h3>\n<p>The application of the <a href=\"https:\/\/karrierebibel.de\/smart-methode\/\">SMART formula<\/a> proves to be extremely useful for many work plans. It looks like this: <\/p>\n<h4>S = Specific<\/h4>\n<p>What exactly is the project goal? Who is your team working for? What does the customer expect from you?  <\/p>\n<h4>M = Measurable<\/h4>\n<p>How do you want to measure your goals? For example, is it about achieving the number of units produced or should a certain percentage of more shares be achieved? In what time frame should these figures be achieved?  <\/p>\n<h4>A = Attractive<\/h4>\n<p>Have you planned your project in such a way that you have the desire to achieve your goals? The reason why this criterion exists is that not every goal is easy to achieve, as many projects experience setbacks. However, if achieving a goal is attractive enough &#8211; for example, because it leads to efficient processes and therefore higher sales in the long term &#8211; any failures can be overcome.  <\/p>\n<h4>R = Realistic<\/h4>\n<p>Is it a realistic goal? Can the goal be properly implemented within the specified time with the planned resources and the number or expertise of the employees? <\/p>\n<h4>T = Terminated<\/h4>\n<p>When should the project be completed? At what time is the review of the interim goal planned? <\/p>\n<h3>5. draw up a resource plan<\/h3>\n<p>Think carefully about who and what you need for the project. In addition to the available budget, the premises and the equipment, you also need to <a href=\"https:\/\/www.teamhero.de\/en\/workforce-planning-definition-tasks-objectives\/\">plan your personnel requirements<\/a> efficiently. This involves not only evaluating the number of employees, but also asking yourself what skills the staff should have.  <\/p>\n<h3>6. be prepared for eventualities<\/h3>\n<p>Event organizers or companies such as promotion agencies can tell you a thing or two about what can go wrong at trade fairs, concerts and the like. So always think ahead when drawing up your work schedule. Plan for replacement staff and always consider a plan B and C so that you never jeopardize the achievement of your goal.  <\/p>\n<h3>7. define responsibilities<\/h3>\n<p>This is where you go deeper into the scheduling of your workforce. Define as precisely as possible who is responsible for what, when and where. In many cases, it makes sense to assign experienced managers to lead new teams. This will help both you and your employees to ensure smooth implementation.   <\/p>\n<h2>Creating a work plan &#8211; the most important things at a glance<\/h2>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Product or service in question<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Materials\/resources required for the service  <\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Employee selection  <\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Precise division of work location\/workplace\/employees<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Precise work processes\/work steps  <\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Sequence of operations<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Tools\/utensils\/aids that are required  <\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Possible safety regulations\/precautions at the workplace<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Duration of the project and maximum duration of the individual work steps<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Cost overviews (personnel, material, etc.)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Sketches if necessary<\/span><\/li>\n<\/ul>\n<h2>Conclusion: Create the work plan for your area of application with Teamhero<\/h2>\n<p>Creating work schedules often sounds easier than it is. Especially for companies with a large number of freelance project staff, scheduling is the biggest challenge &#8211; and a huge time commitment. <\/p>\n<p>Teamhero software saves you a lot of time and money. Let our innovative system do the work for you, with its clearly laid out templates and plenty of scope for quick rescheduling on site. <\/p>\n<h3>An excerpt of some of Teamhero&#8217;s useful features<\/h3>\n<ul>\n<li>Quick overview of available employees with filter function by qualification, deployment radius, employee attributes and zip code.<\/li>\n<li>Creation of detailed schedules with assignment details (e.g. employee A between 19:00 and 22:00 at the bar in hall C).<\/li>\n<li>Automatic assignment of jobs with notification function.<\/li>\n<li>Various filter options for shift planning, for example by weekly or daily view.<\/li>\n<li>Live recording of working times.<\/li>\n<\/ul>\n<p>The software offers much more. At this point, however, we will simply let some of <a href=\"https:\/\/www.teamhero.de\/en\/success-stories\/\">our customers&#8217; success stories<\/a> speak for themselves. <\/p>\n<h3>Would you like to try Teamhero for free?<\/h3>\n<p>Nothing could be easier! <a href=\"https:\/\/www.teamhero.de\/en\/get-in-touch-with-us\/\">You are welcome to arrange a consultation<\/a> with us. We will answer all your questions about our software and then provide you with a free demo.  <\/p>\n","protected":false},"excerpt":{"rendered":"<p>Across all industries, work schedules are an important tool for maintaining an overview of both economic and technical processes in the company. Particularly in companies&#8230;<\/p>\n","protected":false},"author":5,"featured_media":"<img width=\"800\" height=\"365\" src=\"https:\/\/www.teamhero.de\/wp-content\/uploads\/2022\/10\/personal-arbeitsplan-erstellen-800x365.png\" class=\"attachment-image-blogposts size-image-blogposts\" alt=\"Arbeitsplan erstellen\" decoding=\"async\" loading=\"lazy\" srcset=\"https:\/\/www.teamhero.de\/wp-content\/uploads\/2022\/10\/personal-arbeitsplan-erstellen-800x365.png 800w, https:\/\/www.teamhero.de\/wp-content\/uploads\/2022\/10\/personal-arbeitsplan-erstellen-300x137.png 300w, https:\/\/www.teamhero.de\/wp-content\/uploads\/2022\/10\/personal-arbeitsplan-erstellen-1024x467.png 1024w, https:\/\/www.teamhero.de\/wp-content\/uploads\/2022\/10\/personal-arbeitsplan-erstellen-768x350.png 768w, https:\/\/www.teamhero.de\/wp-content\/uploads\/2022\/10\/personal-arbeitsplan-erstellen-1536x701.png 1536w, https:\/\/www.teamhero.de\/wp-content\/uploads\/2022\/10\/personal-arbeitsplan-erstellen-2048x934.png 2048w, https:\/\/www.teamhero.de\/wp-content\/uploads\/2022\/10\/personal-arbeitsplan-erstellen-600x274.png 600w, https:\/\/www.teamhero.de\/wp-content\/uploads\/2022\/10\/personal-arbeitsplan-erstellen-561x256.png 561w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/>","comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[595],"tags":[],"class_list":["post-64163","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-working-world"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Create a work plan: This is how it works! - Teamhero<\/title>\n<meta name=\"description\" content=\"Creating a work plan - what is it for, what types of work plans are there and how should it be structured? 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